Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the Council of the Municipality of Dutton Dunwich approves the draft minutes of the December 14, 2022 meeting forwarded to Council Members, and the Mayor and the Clerk are authorized to sign same. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Manager of Roads and Facilities titled "Public Works Monthly Report for December 2022", dated January 11, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the "Public Works Safety Meeting" minutes dated January 6, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Water Operations Manager titled "Water Operations Report - December 2022", dated January 11, 2023 for information; and THAT Council receives the 2022 Dutton Dunwich Management Review as per Element 20 of the DWQMS Plan for information and future DWQMS requirements. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the "Water Department Monthly Safety Meeting" minutes, dated January 3, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Wastewater Operator titled "Monthly Report - December 2022", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Fire Chief titled "Monthly Report - December 2022", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled "Monthly Activity Report for December 2022", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled "Lodge and Graham Open Drain Maintenance", dated January 11, 2023 for information; and THAT Council award Laemers Excavating the contract for maintenance of the Lodge and Graham Drain in the amount of $5340.00 plus HST. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled "Agris Property Stormwater Management Facility Overflow Channel", dated January 11, 2023 for information; and THAT Council approves the controlled overflow channel from the proposed Stormwater Management Facility being constructed, at the Agris-Dutton facility, to Buttermilk Bog. Motion:

THAT the meeting to consider the engineer's report for the Dude Ranch Hill Drain and the Bennett Drain - Upper Portion opens at 5:16 pm Motion:

THAT the Council of the Municipality of Dutton Dunwich will provisionally adopt By-law #2023-01 during this meeting. Motion:

THAT the Council of the Municipality of Dutton Dunwich will provisionally adopt By-law #2023-02 during this meeting. Motion:

THAT the meeting to consider the engineer's report for the Dude Ranch Hill Drain and Bennett Drain - Upper Portion closes at 5:41 pm and the regular meeting reconvenes. Motion:

THAT the Council of the Municipality of Dutton Dnwich receives the Engineer's report for the Pearce Drain and instructs the Clerk to notify everyone required to be notified under Section 41 of the Drainage Act; and THAT Council will hold a meeting to consider the report at their regular Council meeting February 8, 2023 at approximately 5:15pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled "Application for Severance (E83/22), 31846 Erin Line, Municipality of Dutton Dunwich - Katrinus and Helen Mary Van Brenk", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E83/22 for 31846 Erin Line, Municipality of Dutton Dunwich, provided the following conditions are included: That a Zoning By-law Amendment is in force and effect for the severed parcel; That septic system review for the retained parcel has been completed; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That a 911 sign be established for the retained parcels; That all Dutton Dunwich planning application fees, as set out in the Fees By-law, be paid to the Municipality; That all barns capable of holding livestock or are in disrepair on both the retained and severed lands be removed or decommissioned to the satisfaction of the Chief Building Official; That the lots merge on title; and That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel, once the transaction has occurred, will be provided to the Municipality. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled "Application for Severance (E88/22), 28800 Aberdeen Line, Municipality of Dutton Dunwich - Carl McLeod & Sons Ltd.", dated January 11, 2023 for information Motion:

THAT the Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E88/22 for 28800 Aberdeen Line, Municipality of Dutton Dunwich, provided the following conditions are included: That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; That septic system review for the severed parcel has been completed; That municipal drain re-apportionments have been completed; That a mutual drainage agreement (under Section 2 or 4 of the Drainage Act) has been provided to provide a legal drainage outlet for the newly created residential lot; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That all Dutton Dunwich planning application fees, set out in the Fees By-law, be paid to the Municipality; That a 911 sign be established for the severed and retained parcels; That all barns capable of holding livestock or are in disrepair on both the retained and severed lands be removed or decommissioned to the satisfaction of the Chief Building Official; That the applicant confirms with the Municipality that they are a bona fide farmer; and That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel, once the transaction has occurred, will be provided to the Municipality. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled "Application for Severance (E92/22), 28786 Aberdeen Line, Municipality of Dutton Dunwich - Carl McLeod & Sons Ltd.", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E92/22 for 28786 Aberdeen Line, Municipality of Dutton Dunwich, provided the following conditions are included: That a new water service be installed to the satisfaction of the Municipality; That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; That septic system review for the severed parcel has been completed; That municipal drain re-apportionments have been completed; That a mutual drainage agreement (under Section 2 or 4 of the Drainage Act) has been provided to provide a legal drainage outlet for the newly created residential lot; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That all Dutton Dunwich planning application fees, set out in the Fees By-law, be paid to the Municipality; That a 911 sign be established for the severed and retained parcels; That all barns capable of holding livestock or are in disrepair on both the retained and severed lands be removed or decommissioned to the satisfaction of the Chief Building Official; That the applicant confirms with the Municipality that they are a bona fide farmer; and That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel, once the transaction has occurred, will be provided to

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled "Application for Severance (E100/22), 31492 Pioneer Line, 31556 Pioneer Line and Vacant Land located on the north side of Pioneer Line, Municipality of Dutton Dunwich - David Harold and Mary Helen Durham", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E100/22 for 31492 Pioneer Line, 31556 Pioneer Line and Vacant Land located on the north side of Pioneer Line, Municipality of Dutton Dunwich, provided the following conditions are included: That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; That municipal drain re-apportionments have been completed; That a mutual drainage agreement (under Section 2 or 4 of the Drainage Act) has been provided to provide a legal drainage outlet for the newly created residential lot; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That all Dutton Dunwich planning application fees, set out in the Fees By-law be paid to the Municipality; That a 911 sign be established for the severed and retained parcels; and That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel, once the transaction has occurred, will be provided to the Municipality. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of Planner titled "Application for Severance (E101/22), 31556 Pioneer Line, Municipality of Dutton Dunwich - David Harold Durham", dated January 11, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E101/22 for 31556 Pioneer Line, Municipality of Dutton Dunwich, provided the following conditions are included: That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; That a septic system review for the severed parcel has been completed; That municipal drain re-apportionments have been completed; That a mutual drainage agreement (under Section 2 or 4 of the Drainage Act) has been provided to provide a legal drainage outlet for the newly created residential lot; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That all Dutton Dunwich planning application fees, set out in the Fees By-law, be paid to the Municipality; That a 911 sign be established for the severed and retained parcels; That all barns capable of holding livestock or are in disrepair on both the retained and severed lands be removed or decommissioned to the satisfaction of the Chief Building Official; That the applicant confirms with the Municipality that they are a bona fide farmer; and That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel, once the transaction has occurred, will be provided to the Municipality. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled "Licensing for Shelters and Group Homes, Municipality of Dutton Dunwich", dated January 11, 2023 for information; and THAT Council direct staff on how to proceed with the licensing by-law. Motion:

THAT correspondence item 13.a. from Robin Mohapatra be received and filed. Motion:

THAT correspondence item 11.b. from the Elgin Group Police Services Board be received and filed. Motion:

THAT correspondence item 11.c. from the Ministry of Municipal Affairs and Housing be received and filed. Motion:

THAT correspondence item 11.d. from the Township of Warwick be received and filed. Motion:

THAT the Council of the Municipality of Dutton DUnwich supports the Municipality of Tweed petitioning the Ontario Energy Board to regulate natural gas bill costs to levels that are affordable and profitable as in jurisdictions within Ontario that have lower costs; and THAT a copy of this resolution be forwarded to Karen Vecchio, MP, Rob Flack, MPP and the Municipality of Tweed. Motion:

THAT correspondence item 11.f. from Harold G. Elston be received and filed. Motion:

THAT correspondence item 11.g. from Fur-Ever Wild Rehabilitation be received and filed. Motion:

THAT the Council of the Municipality of Dutton Dunwich directs the Mayor to execute the engagement letter and planning letter from Graham Scott Enns for the municipal audit. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report from the Executive Assistant titled "Work Boot Reimbursement Policy", dated January 11, 2023 for information; and THAT Council approves policy no. F&A 10-17 Safety Work Boots Reimbursement Policy Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled "Cyber Security Policy", dated January 11, 2023 for information; and THAT Council approves policy no. A 39-2023 Cyber Security Policy Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 7:17 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Medical Centre Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Water Department Personal matter about an identifiable individual - s.239(2)(b) of the Municipal Act Third-party information supplied in confidence to the municipality - s.239(2)(i) of the Municipal Act - Development Motion:

THAT By-law #2023-01, being a by-law to borrow on the credit of the Corporation in the amount of $103,000 for the construction of the Dude Ranch Hill Drain be read a first and second time and provisionally adopted; and THAT the Court of Revision be held on February 8, 2023 at approximately 5:15pm. Motion:

THAT By-law #2023-02, being a by-law to borrow on the credit of the Corporation in the amount of $536,000 for the improvement of the Bennett Drain - Upper Portion be read a first and second time and provisionally adopted; and THAT the Court of Revision be held on February 8, 2023 at approximately 5:15pm. Motion:

THAT By-law #2023-03, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 8:15 p.m. Motion: