Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the meeting to consider the Engineer's report for the Lucas Drain opens at 5:16pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich will pass provisional by-law 2023-52 at this meeting. Motion:

THAT the meeting to consider the Engineer's report for the Lucas Drain closes at 5:22pm Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Manager of Roads and Facilities titled “Monthly Activity Report – August 2023”, dated September 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Water Operations Manager titled “Monthly Activity Report – September 2023”, dated September 13, 2023 for information; AND THAT the Council of the Municipality of Dutton Dunwich receives the attached final report from the MECP Inspection covering the period from July 1, 2022 to May 31, 2023 for their review and information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Wastewater Operator titled “Monthly Activity Report - August 2023”, dated September 13, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Chief Building Official titled “Monthly Activity Report – August 2023”, dated September 13 th , 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Fire Chief titled “Monthly Activity Report – August 2023”, dated September 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled “Monthly Activity Report – August 2023”, dated September 13, 2023 for information. Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 7/23, filed by MacDougall Family Farms on behalf of Charles and Louise Schultz for property located at 14648 and 14650 Currie Road opens at 5:43pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Application for Zoning By-law Amendment ZBA 7/23 - 14648 Currie Road and 14650 Currie Road, Municipality of Dutton Dunwich – MacDougall Family Farms (Applicant) on behalf of Charles and Louise Schultz (Owner)”, dated September 13, 2023, for information; and THAT Council of the Municipality of Dutton Dunwich approves Zoning By-law Amendment ZBA 7/23, for property located at 14648 Currie Road and 14650 Currie Road, from Agricultural (A1) Zone to Exception Special Agricultural (A2-23) Zone and Special Rural Residential (RS) Zone, in accordance with the site-specific by-law attached. Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 7/23, filed by MacDougall Family Farms on behalf of Charles and Louise Schultz for property located at 14648 and 14650 Currie Road closes at 5:49pm Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Recreation and Administration titled “Monthly Activity Report - August 2023”, dated September 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Municipality of St. Charles requesting the Federal Government assistance for National Housing Strategy Initiatives; and THAT a copy of this resolution be forwarded to Rob Flack MPP, Karen Vecchio MP and the Municipality of St. Charles. Motion:

THAT correspondence item 14.b. be received from the Town of Aylmer; and THAT funds for the required replacements of the Fire Paging and Two-Way Communications equipment be included in future budget deliberations. Motion:

THAT correspondence item 14.c. from the Township of Emo be received and filed. Motion:

THAT correspondence item 14.d. from the Municipal Property Assessment Corporation be received and filed. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Township of Severn endorsing the call to the Federal Government for a new Just Transition Transfer; and THAT a copy of this resolution be forwarded to Rob Flack MPP, Karen Vecchio MP, and the Township of Severn. Motion:

THAT correspondence item 14.f. from the Ministry of Municipal Affairs and Housing be received and filed. Motion:

THAT the Council of the Municipality of Dutton Dunwich waives the fee for the rental of the Community Centre for the Ontario Provincial Police West Region 2023 Awards Ceremony October 11th in the amount of $542.40 including hst. Motion:

THAT correspondence item 15.h. from the Ontario Provincial Police be received and filed. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Monthly Activity Report – August 2023”, dated September 13, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “2023-2026 Action Plan for the Strategic Plan”, dated September 13, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Freedom of Information and Protection of Privacy Policy”, dated September 13, 2023 for information; AND THAT Council adopts policy A 02-2023 Freedom of Information and Protection of Privacy Policy Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Designation of Municipally Significant Events Policy”, dated September 13, 2023 for information; AND THAT Council approve policy A 41-2023 Designation of Municipally Significant Events Policy. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Procedural By-law Review 2023 – Council and Public Review Results”, dated September 13, 2023 for information; AND THAT Council direct staff to draft a final report with the recommended changes to the procedural by-law. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “Monthly Activity Report – August 2023”, dated September 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled Procurement Policy Update, dated September 13, 2023, for information; AND THAT Council approves the updated Procurement Policy as amended. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “Dutton Dunwich Annual Debt Repayment Limit” dated September 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled Elgin County: Legacy Oil & Gas Wells Transfer Payment Project, dated September 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “Lagoon Sludge Survey Results”, dated September 13, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled "2023 Holiday Season - Hours of Operation Schedule", dated September 13, 2023 information; AND THAT Council approve the 2023 holiday hours of operation as follows: Monday, December 25 th All staff off (STAT Christmas Day) Tuesday, December 26 th All staff off (STAT Boxing Day) Wednesday, December 27 th All staff off (Vacation or banked time) Thursday, December 28 th All staff off (Vacation or banked time) Friday, December 29 th All staff off (STAT in lieu of Remembrance Day) Monday, January 1 st All staff off (STAT New Years Day) Tuesday, January 2 nd All staff return to work Motion:

THAT the Council of the Municipality of Dutton Dunwich moves the second regular Council meeting of September to Thursday September 28, 2023 at 5:00pm due to Kraft Hockeyville events. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 7:11 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: a) Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Medical Centre Motion:

THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 7:31 pm, and the regular meeting reconvenes. Motion:

THAT By-law 2023-52, being a by-law to borrow on the credit of the Corporation of the Municipality of Dutton Dunwich in the amount of $325,000 for the improvement of the Lucas Drain be read a first and second time and provisionally adopted; and THAT the Court of Revision be held on October 11, 2023 at approximately 5:15pm. Motion:

THAT By-law 2023-53, being a by-law to prescribe a rate of speed in the Municipality of Dutton Dunwich for Homestead Road, a portion of Walnut Line and a portion of Lakeview Line, be read a first, second and third time and passed. Motion:

THAT By-law 2023-54, being a by-law to regulate the use of off-road vehicles in the Municipality of Dutton Dunwich be read a first, second and third time and passed. Motion:

THAT By-law 2023-55, being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act for William and Elizabeth Veenema be read a first, second and third time and passed. Motion:

THAT By-law 2023-57, being a by-law to amend Zoning By-law 2022-50 for a parcel of land located at 14648 Currie Road and 14650 Currie Road, filed by MacDougall Family Farms on behalf of Charles and Louise Schultz, be read a first, second and third time and passed. Motion:

THAT By-law #2023-56, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 7:36 p.m. Motion: