Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the meeting to consider the Engineer's report for the Donald Lumley Drain opens at 5:34pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich will adopt provisional by-law 2023-66 at this meeting. Motion:

THAT the meeting to consider the Engineer's report for the Donald Lumley closes at 5:40pm. Motion:

THAT the regular meeting end to sit as a Court of Revision for the Brown Drain at 5:40pm Motion:

THAT the regular meeting of Council reconvenes at 5:43pm Motion:

THAT the Council of the Municipality of Dutton Dunwich appoints Spriet Associates Ltd. to prepare the necessary report for the Section 78 petition for the Keillor Improvement Drain and or Wallace Street Drain filed by Clarence and Frances Shelley; and THAT notice of Council's decision to appoint the engineer be sent to the requester, LTVCA, OMAFRA and Spriet Associates Ltd. Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 06/23, filed by Thames Valley District School Board, for property located at 239 Miller Road opens at 5:46pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Application for Zoning By-law Amendment ZBA 06/23 – 239 Miller Road, Municipality of Dutton Dunwich – Thames Valley District School Board”, dated October 25, 2023, for information; and THAT Council of the Municipality of Dutton Dunwich approves Zoning By-law Amendment ZBA 06/23, for property located at 239 Currie Road, from Institutional (I) Zone to Village Industrial (M4) Zone, in accordance with the site-specific by-law attached. Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 06/23, filed by Thames Valley District School Board, for property located at 239 Miller Road closes at 5:49pm Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 10/23, filed by Adam McCallum, for property located at 27936 Chalmers Line opens at 5:50pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Application for Zoning By-law Amendment ZBA 10/23 - 27936 Chalmers Line, Municipality of Dutton Dunwich – Adam McCallum”, dated October 25, 2023, for information; and THAT Council of the Municipality of Dutton Dunwich approves Zoning By-law Amendment ZBA 10/23, for property located at 27936 Chalmers Line, from Large Lot Agricultural (A3) Zone to Special Agricultural (A2) Zone and Exception Special Rural Residential (RS-29) Zone, in accordance with the site-specific by-law attached. Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 10/23, filed by Adam McCallum, for property located at 27936 Chalmers Line closes at 5:55pm Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Update on Downtown Community Improvement Plan (CIP) for the Municipality of Dutton Dunwich”, dated October 11, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled “Tender Results – Alan McCallum Drain – Gordon Little Drain Tile Drain Portion” dated October 25, 2023 for information; and THAT Council award McNally Excavating Ltd. the contract for the construction of the Alan McCallum Drain – Gordon Little Drain Tile Drain Portion in the amount of $ 201,600 .00 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled “Tender Results – Leitch McCann Drain” dated October 25, 2023 for information; and THAT Council award McNally Excavating Ltd . the contract for the construction of the Leitch McCann Drain in the amount of $ 108,360.00 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT the Council of Municipality of Dutton Dunwich supports the letter from the Township of West Lincoln regarding issues and challenges for small developers in communities with respect to holding back of development applications of new homes; AND THAT a copy of this resolution and the letter be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Township of West Lincoln Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Town of Wasaga Beach requesting that a provincial task force be assembled to create a municipal response framework to protect communities from unsanctioned car rallies with a mandate to include, but not limited to: Investigate legislative enhancements and tools to assist municipalities in responding and enforcing unsanctioned car rallies Investigate expanded powers for municipal law enforcement officers Develop a proactive approach to awareness, prevention, enforcement officers and across all enforcement personnel, including police, municipal law enforcement officers and other provincial offences officers Investigate harsher penalties and increased fines for unsanctioned car rally organizers and participants. AND THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP, and the Town of Wasaga Beach. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution of the Township of McKellar requesting the Provincial government to make an amendment to the Legislation Act, 2006 to include digital publications as an acceptable means of publication and notice requirements for Provincial Acts and Regulations AND THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Township of McKellar. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution of the Township of East Hawkesbury supporting Bill 21 amending the Residents' Bill of Rights set out in section 3 of the Fixing Long-Term Care Act, 2021 by adding the right of residents not to be separated from their spouse upon admission and to have accommodation made available for both spouses so they may continue to live together; AND THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Township of East Hawkesbury. Motion:

WHEREAS the recent developments in electric vehicle battery productions, and increasing interest in development opportunities affects all municipalities across Elgin County; AND THAT the Council of the Municipality of Dutton Dunwich supports Elgin County's grant application to the Federal Economic Development Agency for Southern Ontario to develop an investment attraction strategy. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Council Committees Evaluation”, dated October 25, 2023 for information; AND THAT Council directs staff to review and update Terms of Reference for each of the Committees of Council and provide suggested updates for approval. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “September 2023 – Financial Report” dated October 25, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled Emergency Repairs – Ventrac Sidewalk Plow dated October 25, 2023, for information; AND THAT Council authorize a transfer of $15,000 from the Roads Purposes reserve to cover the emergency repairs needed to fix the Ventrac Sidewalk Plow. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled Opportunity to Share a GIS/Asset Management Position dated October 25, 2023, for information; AND THAT Council authorize staff to enter into an agreement with Southwold for sharing this specialist position. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “Employee 2024 Wage COLA Adjustment” dated October 25,2023 for information; AND THAT Council preapprove the COLA of 3%, based on September 2023 CPI for the 2024 budget and applied to employee wages effective January 1 for the 2024 calendar year. Motion:

THAT the Council of the Municipality of Dutton Dunwich accepts the resignation of Nancy McKillop, Kelsey McConnell and Ashley Ross from the Economic Development Committee composition; AND THAT Council approves the addition of Kaitlyn Stoddart and Darlene Ford to the Economic Development Committee composition. Motion:

THAT By-law 2023-64, being a by-law to amend by-law 2022-50 for land municipally known as 239 Miller Road, be read a first, second and third time and passed. Motion:

THAT By-law 2023-65, being a by-law to amend by-law 2022-50 for land municipally known as 27936 Chalmers Line, be read a first, second and third time and passed. Motion:

THAT By-law #2023-66, being a by-law to borrow on the credit of the Corporation in the amount of $207,000 for the improvement of the Donald Lumley Drain be read a first and second time and provisionally adopted; and THAT the Court of Revision be held on November 22, 2023 at approximately 5:00pm. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:47 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Medical Centre Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Records Assistant Motion:

THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 8:09 pm, and the regular meeting reconvenes. Motion:

THAT By-law #2023-67, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 8:11 p.m. Motion: