Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00p.m. Motion:

THAT Council award Timmermans Farm Drainage Ltd . the contract for the construction of the Brown Drain in the amount of $ 122,422.79 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT Council award VanBree Drainage & Bulldozing Ltd . the contract for the construction of the Donald Lumley Drain in the amount of $ 138,550.00 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT Council award A.G. Hayter Contracting Ltd. the contract for the construction of the Lucas Drain in the amount of $ 252,978.00 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Request to Repeal the Heritage Designation for 29480 Fingal Line by Victoria Spencer”, dated March 27, 2024, for information; AND THAT Council of the Municipality of Dutton Dunwich refuse the request to repeal the heritage designation of 29480 Fingal Line; AND THAT Council direct Administration to provide Victoria Spencer with a revised letter for insurance purposes. Motion:

THAT correspondence item 07.a. from the Lower Thames Valley Conservation Authority be received and filed. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Municipality of Powassan calling upon the Ministry of Labour, Training, Immigration and Skilled Trades to fully fund the Municipal Equipment Operator Course in 2024 through the Skills Development Fund; and THAT a copy of this resolution be forwarded to Rob Flack - MPP, Karen Vecchio - MP, the Municipality of Powassan and the Township of Puslinch. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Township of Amaranth calling upon the Province of Ontario to treat all municipalities fairly and provide equivalent representative operational budget funding amounts to all Ontario municipalities; and THAT a copy of this resolution be forwarded to Rob Flack - MPP, Karen Vecchio - MP, and the Township of Amaranth. Motion:

THAT the Council of the Municipality of Dutton Dunwich approves the in-kind request from the OPP for 2 staff and the bucket truck for 1 hour in the amount of $230.98 to repair the rope on the existing flag pole at the Dutton OPP Detachment. Motion:

THAT the Council of the Municipality of Dutton Dunwich approves the request for participation in a Safety Day event at the Wallacetown Fairgrounds on July 6, 2024 from 9am - 5pm, including 1, grader, 1 staff, and any available pylons or construction barrels in the amount of $621.06. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled Fire Chief Shared Services Agreement and Appointment dated March 27, 2024, for information. AND THAT Council appoint Jeff McArthur as the Dutton Dunwich Fire Chief AND THAT Council authorize the Clerk and Mayor to sign a shared services agreement between Southwold, West Elgin, and Dutton Dunwich for the appointment and use of a shared Fire Chief. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled Community Safety and Policing Act, 219 Update dated March 27, 2024, for information; AND THAT Council approve the current community representative until the end of the current council term. AND THAT before the end of the current council term Southwold, West Elgin and Dutton Dunwich will work together to develop a new application/appointment process for the community representative position. AND THAT Council approve no change in current community representative renumeration AND THAT Council approve that all operation costs be allocated equally between participating municipalities Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 09/23, filed by Dutton and District Lions Non-Profit Housing Inc., for property located at 1 Lions Road opens at 5:31pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Application for Zoning By-law Amendment ZBA 09/23 – 1 Lions Road, Municipality of Dutton Dunwich – Dutton & District Lions Non-Profit Housing Inc.”, dated March 27, 2024, for information; and THAT Council of the Municipality of Dutton Dunwich approves Zoning By-law Amendment ZBA 09/23, for property located at 1 Lions Road, from Exception Village Residential 2-1 (VR2-1) Zone to Exception Village Residential 2-5 (VR2-5) Zone and to further amend the Exception Village Residential 2-1 (VR2-1) Zone, in accordance with the site-specific by-law. Motion:

THAT the public meeting for Zoning By-law Amendment application ZBA 09/23, filed by Dutton and District Lions Non-Profit Housing Inc., for property located at 1 Lions Road closes at 5:45pm Motion:

THAT the regular meeting end to sit as a Committee of Adjustment hearing to hear application file MV 01/24, filed by Alvin Martin on behalf of Dave Stevens, at 5:46pm. Motion:

THAT the regular meeting reconvenes at 5:54pm Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Recreation and Administration titled “Cenotaph Project Update”, dated March 27, 2024, for information. Motion:

THAT By-law #2023-43, being a by-law to borrow on the credit of the Corporation in the amount of $487,400 for the improvement of the Gilroy Drain be read a third time and passed. Motion:

THAT by-law 2024-10, being a by-law to establish a schedule of retention periods for records in the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT by-law 2024-11, being a by-law to appoint a Fire Chief be read a first, second and third time and passed. Motion:

THAT by-law 2024-12, being a by-law to establish various fees and tariffs for services provided by the Municipality of Dutton Dunwich be read a first, second and third time and passed. Motion:

THAT by-law 2024-13, being a by-law to amend by-law 2022-50 for a parcel of land municipally known as 1 Lions Road, be read a first, second and third time and passed. Motion:

THAT by-law 2024-14, being a by-law to authorize execution of the Contribution Agreement for the Commemorative Partnership Program Agreement, be read a first, second and third time and passed. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:07 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - CAO/Treasurer Motion:

THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 6:38 pm, and the regular meeting reconvenes. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 6:40 p.m. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:07 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: a. Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - CAO/Treasurer Motion: