Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Manager of Roads and Facilities titled "Monthly Activity Report - April 2023", dated May 10, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Water Operations Manager titled "Monthly Activity Report - April 2023", dated May 10, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Wastewater Operator titled “Monthly Activity Report – April 2023”, dated May 10, 2023 for information; and THAT Council instructs staff to contact the Ontario Clean Water Agency (OCWA) for a price to investigate the source of the surface water infiltrating the wastewater system; and THAT Council directs staff to invite Dillon Consulting to attend a meeting to provide an update on the Wastewater Treatment Plant. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Chief Building Official titled “Monthly Activity Report – April 2023”, dated May 10, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Fire Department titled “Monthly Activity Report – April 2023”, dated May 10, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled “Monthly Activity Report – April 2023”, dated May 10, 2023 for information. Motion:

THAT the Council meeting ends to sit as a Court of Revision for the Dunwich Dutton School Drain and Gordon Campbell Drain at 5:35pm Motion:

THAT the regular meeting reconvenes at 5:41pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich award G.W. Clarke Drainage Contractors Ltd . the contract for the construction of the Dunwich-Dutton School Drain in the amount of $109,700.00 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT the Council of the Municipality of Dutton Dunwich award Gillier Construction Inc . the contract for the construction of the Gordon Campbell Drain in the amount of $67,500.00 plus HST; and FURTHER THAT Council instructs the Mayor and Clerk to sign the contract and forward a copy to the contractor. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the Engineer's report for the Alan McCallum Drain and Gordon Little Drain, and instructs the Clerk to notify everyone required to be notified under Section 41 of the Drainage Act of its intention to proceed with this drain and will hold a meeting to consider the report at their Council meeting scheduled for June 14, 2023 at approximately 5:15pm Motion:

THAT the Council of the Municipality of Dutton Dunwich having received confirmation from the Lower Thames Valley Conservation Authority (LTVCA) that the LTVCA does not require an Environmental Appraisal under Section 6(1) of the Drainage Act, this Council now appoints Spriet Associates to prepare the necessary reports for the David Carroll Drain. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Application for Severance E9/23 (Deferred), 8846 Homestead Road and Vacant Land on the East Side of Homestead Road, Municipality of Dutton Dunwich – Robert Cole and Crystal Lukings”, dated May 10, 2023, for information; and THAT Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E9/23 for 8846 Homestead Road and Vacant Land on the East Side of Homestead Road, Municipality of Dutton Dunwich, provided the following conditions are included: That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; That septic system review for the severed parcel has been completed; That the location of the building(s) located at 8808 Homestead be confirmed by an Ontario Land Surveyor to the satisfaction of the Chief Building Official; That a mutual drainage agreement (under Section 2 or 4 of the Drainage Act) has been provided to provide a legal drainage outlet for the newly created residential lot; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That all Dutton Dunwich planning application fees, set out in the Fees By-law, be paid to the Municipality; That a 911 sign be established for the severed and retained parcels; That lots merge on title; That the solicitor

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Recreation and Administration titled “Monthly Activity Report - April 2023”, dated May 10, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution of the Regional Municipality of Waterloo calling on the Minister of Municipal Affairs and Housing for the Province of Ontario to protect the privacy of candidates and donors by removing the requirement for their street name, number and postal code to be listed on publicly available forms; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP, and the Regional Municipality of Waterloo. Motion:

THAT correspondence item 14.b. from the Township of the Archipelago be received and filed. Motion:

THAT correspondence item 14.c. from Enbridge Gas Inc. be received and filed. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Monthly Activity Report – April 2023”, dated May 10, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “Monthly Activity Report”, dated May 10, 2023 for information; Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “Military Heroes Reserve Balance”, dated May 10, 2023 for information; AND THAT the current balance of $733.35 in the Military Heroes reserve be donated to the Cenotaph committee and reserve be closed. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:21 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: a) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality - s.239(2)(e) of the Municipal Act - OLT Appeal Motion:

THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 6:46 pm, and the regular meeting reconvenes. Motion:

THAT By-law 2023-37, being a by-law to establish a levy for the year 2023, to adopt tax rates for 2023 and to provide for penalty and interest in default of payment and the collection thereof be read a first, second and third time and passed. Motion:

THAT By-law #2023-38, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 6:50 p.m. Motion: