Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 4:00 p.m. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives for information the report from the Drainage Superintendent titled “Tender Results – McCaffrey Drain”; AND THAT the Council of the Municipality of Dutton Dunwich award JLH Excavating Inc. the contract for the construction of the McCaffrey Drain in the amount of $59,703.56 plus HST; AND THAT Council authorize the Mayor and Clerk to sign the contract subject to the Chief Administrative Officer's review and approval of any required administrative, technical, or legal revisions and forward a copy of the contract to the contractor. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives for information the report from the Drainage Superintendent titled “Tender Results – McKillop No.2 Drain & Zach McCallum Branch Drain”; THAT Council award Gillier Construction Inc. the contract for the construction of the McKillop No.2 Drain & Zach McCallum Branch Drain in the amount of $536,000.00 plus HST; AND THAT Council authorize the Mayor and Clerk to sign the contract subject to the Chief Administrative Officer's review and approval of any required administrative, technical, or legal revisions and forward a copy of the contract to the contractor. Motion:

THAT Council of the Municipality of Dutton Dunwich receives and supports the resolution from the Town of Caledon regarding provincial support to combat tick borne diseases. AND THAT a copy of this resolution be sent to Rob Flack - MPP, Andrew Lawton - MP and the Town of Caledon. Motion:

THAT Council of the Municipality of Dutton Dunwich receives and supports the resolution from the Western Ontario Wardens’ Caucus regarding resuming Ontario's property assessment cycle. AND THAT a copy of this resolution be sent to Rob Flack - MPP, Andrew Lawton - MP and the Western Ontario Wardens’ Caucus. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives for information the report from the Chief Administrative Officer titled “Delegation of Authority Update”. AND THAT Council approves the proposed amendments to the Municipality's Delegation of Authority By-law No. 2023-09, as outlined in Schedule "A" attached to this report; AND THAT Council adopts the updated Delegation of Authority By-law to reflect current legislative requirements, administrative practices, and organizational responsibilities. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Treasurer titled “Dog Licensing Program”, dated July 15, 2026 for information; AND THAT the costs for animal control be included in the general tax levy and the practice for charging an annual fee for dog licenses be discontinued as of January 1, 2027. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Acting Deputy Treasurer titled “Group Health Benefits Proposed Changes”, dated July 15, 2026 for information; AND THAT Council supports the proposed transition of the Municipality's employee group benefits program from Manulife to Sun Life, subject to approval by all participating municipalities within the Elgin County-Wide Benefits Consortium; AND THAT Council approves directing the anticipated annual savings of approximately $59,136 resulting from the transition to the Contingency Reserve. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Building Permit Request – 188 Currie Road”, dated July 15, 2026 for information and; THAT Council directs the Chief Building Official to issue the necessary building permits for 188 Currie Road; AND THAT the property owner receives a copy of the Community Improvement Plan to provide the occupants with guidance on appropriate signage and any other elements that may impact community improvements, as well as funding options and written confirmation of Council’s decision to remove said property from the Heritage Registry within 90 days, as per the Ontario Heritage Act. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report from the Senior Manager of Infrastructure and Development and Manager of Roads and Facilities titled “Elgin County Transportation Master Plan – Counter Proposal”, dated July 15, 2026, for information. AND THAT Council directs administration to move forward with the counter proposal outlined in the report that was passed along to the County on July 6 th , 2026. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report from the Senior Manager of Infrastructure and Development titled “Ford Dealership – Status Update”, dated July 15, 2026, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report from the Senior Manager of Infrastructure and Development titled “Wastewater Treatment Plant Upgrades – Status Update”, dated July 15, 2026, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report from the Senior Manager of Infrastructure and Development titled “Medical Building Additions/Updates”, dated July 15, 2026, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Senior Manager of Infrastructure and Development titled “Summary of Complaints, Issues and Recommendations Related to June 14, 2026, Rainfall Event”, dated July 15, 2026, for information; AND THAT Council approve the proposal from WT Infrastructure Solutions to undertake a Stormwater Utility Feasibility and Rate Structure Study for the Municipality of Dutton Dunwich in the amount of $14,000 plus HST; AND THAT the cost of the Stormwater Utility Feasibility and Rate Structure Study be funded from Climate Ready Infrastructure Service; AND THAT Administration report back to Council with the findings, recommendations, and potential implementation options arising from the Stormwater Rate study; AND THAT Administration will investigate the feasibility of a Stormwater Management Master Plan. Motion:

THAT Council approve changes made to Section 2.2; AND THAT By-law #2026-33, being a by-law to manage the allocation of municipal service commitments , be read a first, second and third time and passed. Motion:

THAT By-law #2026-34, being a by-law to amend by-law 2026-05 User Fees, be read a first, second and third time and passed. Motion:

THAT Council moves into a Closed Session at 5:11 pm to discuss matters under the Municipal Act, Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - legal update and (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual, including municipal or local board employees- health services negotiation. Motion:

That council of the municipality of Dutton Dunwich comes out of a closed session and the regular meeting resumes at 5:47pm Motion:

THAT By-law #2026-35, being a by-law to confirm the proceedings of the Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 5:47 p.m. Motion: