Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives and decides to proceed with the Donald Carroll Drain improvement request under Section 78 of the Drainage Act received from Allan and Mary Barfett, and instructs the Clerk to notify LTVCA as required under S. 78(2) of the Drainage Act for drainage improvements; and THAT the requesting landowners be notified of Council's decision to proceed; and THAT an engineer be appointed under the appropriate section of the Drainage Act after the 30-day time period from the notice of Council's decision was sent to the LTVCA and OMAFRA has passed. Motion:

THAT the tile drain loan application for Lot 9 Concession A BF Roll 3429-000-004-01210-0000 be approved subject to the terms and conditions of the tile loan program and the availability of funds from the Province of Ontario; and THAT a $200.00 inspection fee apply; AND FURTHER THAT the applicants are required to notify the drainage inspector 48 hours before construction is to begin. Motion:

THAT Council puts the drain maintenance request for the Zach McCallum Drain in the hands of the Drainage Superintendent. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Proposed 2023 Provincial Planning Statement and Helping Homebuyers, Protecting Tenants Act (Bill 97)”, dated April 26, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “County of Elgin Draft Official Plan”, dated April 26, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Application for Severance E25/23, 29861 Erin Line, Municipality of Dutton Dunwich – Jamie McCaffery on behalf of Joseph and Trina Livingstone”, dated April 26, 2023, for information; AND THAT Council of the Municipality of Dutton Dunwich recommends approval to the Land Division Committee of the County of Elgin for proposed severance application E25/23 for 29861 Erin Line, Municipality of Dutton Dunwich, provided the following conditions are included: That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; That septic system review for the severed parcel has been completed; That Municipal drain re-apportionments have been completed; That a mutual drainage agreement (under Section 2 or 4 of the Drainage Act) has been provided to provide a legal drainage outlet for the newly created residential lot; That two (2) hard copies and one (1) digital copy of the registered survey have been provided to the Municipality; That taxes are to be paid in full; That all Dutton Dunwich planning application fees, set out in the Fees By-law, be paid to the Municipality; That a 911 sign be established for the severed and retained parcels; That all barns capable of holding livestock or are in disrepair on both the retained and severed lands be removed or decommissioned to the satisfaction of the Chief Building Official; That the applicant confirms with the Municipali

THAT the Council of the Municipality of Dutton Dunwich supports the proposed baseball diamond upgrades at Sons of Scotland Park and directs staff to participate in the Joint Diamonds Improvement Committee. Motion:

THAT Council provide feedback on the proposed PPS 2023 to staff for submission. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled “2022 Road Maintenance Annual Report” dated April 26, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled “Updated Hours of Work Policy”, dated April 26, 2023 for information; AND THAT Council approves the policy as amended. Motion:

THAT the Council of the Municipality of Dutton Dunwich appoints Deputy Mayor Loveland and Councillor Drouillard to sit on the Cenotaph Committee; and THAT Council establishes a Budget Committee consisting of the CAO/Treasurer, Clerk, and two (2) Council members and appoints Councillor Dryfhout and Councillor Pemberton to sit on the Committee. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:11 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: The security of the property of the Municipality - s.239(2)(a) of the Municipal Act - Cyber Security Motion:

THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 6:45 pm, and the regular meeting reconvenes. Motion:

THAT By-law 2023-31, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the Hamilton Drain be read a first, second and third time and passed. Motion:

THAT By-law 2023-32, being a by-law to amend the assessment schedule for the actual costs incurred for the construction and improvement of the Duncan Leitch Drain be read a first, second and third time and passed. Motion:

THAT By-law 2023-33, being a by-law to amend the assessment schedule for the actual costs incurred for the improvement of the McPhail Drain be read a first, second and third time and passed. Motion:

THAT By-law 2023-34, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the Malcolm Blue Drain be read a first, second and third time and passed. Motion:

THAT By-law 2023-35, being a by-law to adopt a code of conduct policy for Council and local boards to promote accountability and transparency in municipal governance be read a first, second and third time and passed. Motion:

THAT By-law #2023-36, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 6:51 p.m. Motion: