Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the Council of the Municipality of Dutton Dunwich approves the draft minutes of the January 25, 2023 meeting and January 31, 2023 special meeting forwarded to Council Members, and the Mayor and the Clerk are authorized to sign same. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Manager of Roads and Facilities titled "Public Works Monthly Report for January 2023", dated February 8, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Water Operations Manager titled "Water Operations Report - January 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the "Water Department Monthly Safety Meeting" minutes, dated February 2, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Wastewater Operator titled "Monthly Report - January 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Chief Building Official titled "Building Activity Report - January 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Fire Chief titled "Monthly Report - January 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled "Monthly Activity Report for January 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Drainage Superintendent titled “Dutton School Drain Section 4 Petition”, for information; and THAT Council receives the Section 4 petition for a branch drain to be added to the Dutton School Drain; and THAT Council appoints an engineer to complete the necessary reports as part of the current drainage project for the Dutton School Drain; and THAT Council instructs the Clerk to notify the petitioners, the Ontario Ministry of Agriculture, Food and Rural Affairs, the Lower Thames Valley Conservation Authority and the Engineer of its decision to proceed. Motion:

THAT the regular meeting end to sit as a Court of revision for the Dude Ranch Hill Drain and Bennett Drain- Upper Portion at 5:18pm. Motion:

THAT the regular Council meeting reconvenes at 5:29pm. Motion:

THAT the meeting to consider the Engineer's report for the Pearce Drain opens at 5:30pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich will provisionally adopt By-law #2023-10 during this meeting. Motion:

THAT the meeting to consider the Engineer's report for the Pearce drain closes at 5:37pm and the regular meeting reconvenes. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled "Request for Heritage Designation of 27401 Celtic Line by Annie Isobel and Robert Duncan Tait", dated February 8, 2023 for information; and THAT notice be given under the provisions of Section 29 of the Ontario Heritage Act R.S.O. 1990, C. O. 18, of Municipal Council's intent to designate. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Recreation & Administrative Assistant titled "Monthly Report - February 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the City of Brantford requesting that the Government of Canada resumes, in good faith, investigations into opportunities to enhance passenger rail services in southwestern Ontario, and for Via Rail to reinstate line number 82 immediately; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the City of Brantford. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the Dutton Cruise Inn events road closure on Currie Road from Shackleton Street to Mary Street from 5:00pm to 8:00pm on May 31, June 28, July 26, August 30, and September 27, 2023; and THAT Council approves the use of the Municipal Office for washrooms during the event; and THAT a copy of this resolution be forwarded to the County of Elgin General Manager of Engineering, Planning & Enterprise/Deputy CAO, Brian Lima and the requester Paul Daniels. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Duniwch receives the report of the Acting Clerk titled "By-law Enforcement Report - January 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report from the Acting CAO/Treasurer titled "Activity Report for the Acting CAO/Treasurer Jan 2023", dated February 8, 2023 for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled "On-Call and Call-In Policy and Procedure", dated February 8, 2023 for information; and THAT Council approves the On-Call and Call-In Policy and Procedure, amended to include a reference to the Employment Standard; and THAT as per this policy, and after consultation with the Treasurer, Council approve the recommended On-Call compensation rate be increased from $150.00 to $200.00. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled "Sick Leave Policy", dated February 8, 2023 for information; and THAT Council approves the amended AW 19-2019 Sick Leave Policy. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:18 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: Personal matter about an identifiable individual - s.239(2)(b) of the Municipal Act Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Records Management Motion:

THAT By-law #2023-09, being a by-law to delegate authority for administrative matters to municipal staff be read a first, second and third time and passed. Motion:

THAT By-law #2023-10, being a by-law to borrow on the credit of the Corporation in the amount of $46,000 for the Pearce Drain be read a first and second time and provisionally adopted; and THAT a Court of Revision for the Pearce Drain be held at the March 8, 2023 meeting at approximately 5:15pm. Motion:

THAT By-law #2023-11, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 7:29 p.m. Motion: