Council Meeting

That the meeting of the Council of the Municipality of Dutton Dunwich opens at 5:00 p.m. Motion:

THAT the public meeting for the 2024-2026 Building Fees opens at 5:02pm. Motion:

THAT the public meeting for the 2024-2026 Buildings Fees closes at 5:20pm. Motion:

THAT the Council of the Municipality of Dutton Dunwich appoints Spriet Associates Ltd. to prepare the necessary report for the Section 78 petition for the Beatty Drain filed by Ryan and Melanie McLeod; and THAT notice of Council's decision to appoint the engineer be sent to the requester, LTVCA, OMAFRA and Spriet Associates Ltd. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Planner titled “Request to Remove Property from Municipal Heritage Register – 29357 Talbot Line, Municipality of Dutton Dunwich”, dated December 13, 2023, for information; and THAT Council of the Municipality of Dutton Dunwich removes 29357 Talbot Line as a property on the Municipal Register of Heritage Property for the purpose of demolition. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from Prince Edward County urging the Provincial government to stop the Ministry of Environment, Conservation and Parks (MECP) proposal to expand the use of the permit-by-rule to waste management systems, stormwater management systems, and certain water taking activities; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and Prince Edward County. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Municipality of Shuniah requesting that the Province of Ontario enhance enforcement for deficient muffler systems to address concerns around excessive and unnecessary noise from enginer brakes; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Municipality of Shuniah. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Town of Aylmer requesting Provincial consideration for amendments to the Residential Tenancies Act, 2006, to ensure that all tenants benefit from protections intended to preserve affordability; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Town of Aylmer. Motion:

THAT the Municipality of Dutton Dunwich supports the resolution from the Township of Coleman supporting the Ontario Conservation Officer's Association (OCOA) in their efforts to have Conservation Officers in the Province of Ontario reclassified as Enforcement Officers and be compensated fairly; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Township of Coleman. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resoltion from the Municipality of Tweed lobbying the Federal and Provincial Government to assist municipalities with limited access to funding, except through municipal taxes, to re-establish partnerships and 1/3 funding agreements as a funding stream; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Municipality of Tweed. Motion:

WHEREAS the Thames Valley District School Board paused the School Resource Officer (SRO) program in fall 2021 AND WHEREAS the Council of the Municipality of Dutton Dunwich shares the concern of the Elgin Group Police Services Board regarding the ongoing pause of the SRO program as it is designed to not only educate students about important topics such as alcohol and drugs, but also to build positive relationships with our youth. NOW THEREFORE the Council of the Municipality of Dutton Dunwich urges the Thames Valley District School Board to consider resuming the SRO program in schools; AND FURTHER THAT a copy of this resolution be forwarded to Lori-Ann Pizzolato, Chair of Thames Valley District School Board, Rob Flack, MPP and the Elgin Group Police Services Board. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Municipality of Chatham-Kent recommending that accommodation rates of social assistance payments increase to the Average Market Rent (for all types of rentals) for recipients of Ontario Works Assistance and the Ontario Disability Support Program; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Municipality of Chatham-Kent. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Western Ontario Wardens Caucus calling on the provincial government to work with municipalities in Ontario to focus efforts on tackling the housing and affordability crisis in Ontario by; revoking existing "strong mayor powers", respecting spheres of jurisdiction by recognizing that municipalities are best positioned to determine the mix of roles and responsibilities between upper and lower-tier municipalities, recognizing rural and small urban municipalities are critical to overcoming the housing and affordability crisis in Ontario and not allocating the majority of scarce provincial housing supportive funding to a limited subset of large urban municipalities; and THAT a copy of this resolution be forwarded to Rob Flack MPP, Karen Vecchio MP, the Western Ontario Wardens Caucus, and the Town of Plympton-Wyoming. Motion:

THAT relevant correspondence was reviewed. Motion:

THAT the items on the Consent Agenda be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Clerk titled “Curbside Collection Agreement Extension”, dated December 13, 2023 for information; AND THAT Council directs staff to extend the contract for curbside collection with Waste Connections of Canada for one additional year commencing January 1, 2024. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled 2024 Capital Budget dated December 13, 2024, for information; AND THAT that project #23-08 Silverclay – Culvert replacement cost of $530,500 be moved back to debt funding; AND THAT the 2024 capital budget be approved with the $225,000 tax levy contribution Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the CAO/Treasurer titled November 2023 – Financial Report dated December 13, 2023, for information. Motion:

THAT the Council of the Municipality of Dutton Dunwich receive the report of the Water Operations Manager titled "Monthly Activity Report - December 2023" dated December 13, 2023 for information; and THAT Council pass by-law 2023-76 to provide for regulation of public and private fire service watermains and hydrants. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled Elgin County and LMPs Joint Diversity, Equity, and Inclusion Plan 2024-2026 dated December 13, 2023 for information; AND THAT the Plan be approved. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled, Revision 15 - Quality Management System Operational Plan , dated December 13, 2023 for information; AND THAT the Mayor and Water Operations Manager (QMS Representative) sign the Record of Revision and Endorsement. Motion:

THAT the Council of the Municipality of Dutton Dunwich receives the report of the Executive Assistant titled “Municipal Health and Safety Policies – Annual Review”, dated December 13, 2023 for information. Motion:

THAT By-law #2023-66, being a by-law to borrow on the credit of the Corporation in the amount of $207,000 for the improvement of the Donald Lumley Drain be read a third time and passed. Motion:

THAT by-law 2023-70, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the Dunwich Dutton School Drain be read a first, second and third time and passed. Motion:

THAT by-law 2023-71, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the Dude Ranch Hill Drain be read a first, second and third time and passed. Motion:

THAT by-law 2023-72, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the Gordon Campbell Drain be read a first, second and third time and passed. Motion:

THAT by-law 2023-73, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the East Branch Lodge and Graham Drain be read a first, second and third time and passed. Motion:

THAT by-law 2023-74, being a by-law to amend the assessment schedule for the actual costs incurred for the construction of the Pearce Drain be read a first, second and third time and passed. Motion:

THAT by-law 2023-75, being a by-law to authorize a road maintenance agreement between the Corporation of the Municipality of Dutton Dunwich and the County of Elgin be read a first, second and third time and passed. Motion:

THAT by-law 2023-76, being a by-law to regulate the use of public and privately owned fire hydrants be read a first, second and third time and passed. Motion:

THAT by-law 2023-77, a by-law to amend by-law 2023-39 to establish various fees and tariffs for services provided by the Municipality of Dutton Dunwich be read a first, second and third time and passed. Motion:

THAT by-law 2023-78, being a by-law to appoint an Acting Fire Chief be read a first, second and third time and passed. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:49 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: Personal matter about an identifiable individual, including municipal employees - s.239(2)(b) of the Municipal Act - Fire Department Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Water Department Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Medical Centre Motion:

THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 8:27 pm, and the regular meeting reconvenes. Motion:

THAT By-law #2023-79, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. Motion:

THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 8:28 p.m. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Municipality of Shuniah requesting that the Province of Ontario enhance enforcement for deficient muffler systems to address concerns around excessive and unnecessary noise from engine brakes; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Municipality of Shuniah. Motion:

THAT the Council of the Municipality of Dutton Dunwich supports the resolution from the Municipality of Tweed lobbying the Federal and Provincial Government to assist municipalities with limited access to funding, except through municipal taxes, to re-establish partnerships and 1/3 funding agreements as a funding stream; and THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio, MP and the Municipality of Tweed. Motion:

THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 6:49 p.m., in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters: a. Personal matter about an identifiable individual, including municipal employees - s.239(2)(b) of the Municipal Act - Fire Department b. Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Water Department c. Labour relations or employee negotiations - s.239(2)(d) of the Municipal Act - Medical Centre Motion: